Top FAQs

Migrating Your Calendar Events

My new Google calendar is empty. How do I get my meetings back on my calendar?

You can download Google Apps Sync for Microsoft Outlook to import all calendar events, as well as email and personal contacts, from your old account into Google Apps.

Otherwise you'll need to recreate your calendar manually, by:

• Sending new invitations for events you previously scheduled in Outlook
• Requesting others to send you new invitations to events to which you were previously invited

Setting Up Your Calendar

How do I set the time zone for my calendar?

To change the default time zone and other settings, follow these steps:

1. Access Google Calendar.
2. In the upper right of the page, click Settings.
3. On the General page, in the Language section, select a language.
4. In the Country and Your current time zone sections, select the appropriate options.
5. In the Date format section, select an option.
6. In the Time format section, select an option.
7. Click Save at the bottom of the page.

Does Google Calendar have event reminders?

Yes, by default, Google Calendar displays a pop-up reminder 10 minutes before an event. You change the reminder time by editing the settings for your calendar.

I set up event reminders, but I still don't see them. Why?

To receive event reminders, make sure your Calendar window is open.

Can I change the number of days that appear on my calendar?

Yes, you can specify a custom number of days. Click Settings in the upper-right corner of you Calendar window. On the General tab, select a number of days in the Custom view drop-down list.

Can I view the number of the week in my calendar ?

No, this view isn't available.

Can I show more than one time zone on my calendar?

Yes, you can view two time zones in Google Calendar. To add another time zone to your calendar view, click Settings. On the General tab, under Your current time zone, select another time zone in the Additional time zone list.

Scheduling Meetings

Can I book rooms and resources using Google Calendar?

Yes, we've added all the bookable resources to Google Calendar. In your invitation, click the Check guest and resource availability link. In the Find a Time window that appears, you can search for a resource or browse the list of resources.

Can I book multiple rooms at once?

Yes, you can book more than one room or resource for your event invitation.

Can I invite a mailing list from our corporate directory to a meeting?

Yes, you can invite any mailing list (group) in our corporate directory to a meeting. Each member of the group will receive an email invitation. Note, however, that the email invitation won’t show all the members of the group. Also, the group members will appear in the invitation on each attendee’s calendar only if you have permission to view the group’s member list.

Can I invite meeting attendees who are outside of Special Olympics Ontario?

Yes, you can send meeting invitations to any email address.

Will I get a notification if an attendee accepts my meeting invitation?<

By default, notifications are turned off. But you can turn reminders on, and choose whether to receive a pop-up notification or an email notification:

1. Access Google Calendar.
2. In the upper-right corner of the page, click Settings.
3. Click the Calendars tab.
4. Under My Calendars, click the Notifications link for your calendar.
5. Choose the settings you want.
6. Click Save.

Can I see a list of attendees who have accepted my invitation?

Yes, open the event details to see who has accepted your invitation.

What's the maximum number of invitees for a meeting?

The maximum number of invitees is 500.

Can I set up a recurring meeting?

Yes, Google Calendar fully supports recurring meetings. To set one up, in your meeting invitation, select an option in the Repeats drop-down list.

As the meeting host, can I change the schedule by dragging the meeting to a new time on my calendar?

Yes, if you drag the meeting to another time, Google Calendar will ask you if you want to notify your guests.

Is there a way to invite an optional attendee to a meeting?

Yes. Add your first guest to the event. This displays a Make some attendees optional link. Click the link, and you'll be able to select which guests are optional.

How long do past events stay on my Google calendar?

Your past events remain on your calendar forever, unless you delete them. If you want to view past events, make sure you wait a few seconds for Google Calendar to retrieve them for the date you select.

Can I create "live" links in my event description?

Yes, but only if you don't let attendees edit the invitation (don't select the Guests can modify event check box). Note that, as the host, you always can edit the invitation, the links won't appear as "live" on your own calendar. However, you'll see the live links in the event confirmation message you receive.

To create a link to a website in the event description, simply type the URL, such as http://www.google.com.

You can also create linked text by using HTML tags. For example, to create the link Product Info, you would use HTML code in the format <a href="www.some-url.com">Product Info</a>. If the HTML code is valid, Google Calendar hides the HTML when you save the event (but shows the text "Product Info"). It then creates the link in the invitation that attendees receive.

Can I edit just one instance of a meeting in a recurring meeting?

Yes. Open the instance that you want to edit, make your changes, and click Save. Google Calendar then asks you whether you want to apply your changes to just the selected meeting, all meetings, or all meetings moving forward.

Can I make a meeting private?

Yes, Google Calendar has privacy settings. In the event details, select Private so only others with Make changes to events privileges (or higher) for your calendar can see the event and its details.

File Attachments in Calendar

Can I attach files to a meeting invitation?